Sangamon County Small Claims Court, Illinois


Before Filing a Small Claims Court Case in Sangamon County

Prior to a party filing a case, you are encouraged to contact the defendant by drafting and sending a demand letter. A demand letter is simply a letter spelling out clearly and concisely what your case is and why you feel you are entitled to monetary damages. The demand letter is recommended because resolving a case through small claims court (even though quicker and simpler than a regular civil case) still takes time. Additionally, collection of any court award takes additional time and is never guaranteed. Drafting and sending a demand letter allows for both parties to explore the possibility of a settlement even before a case is filed. Finally, a demand letter allows the plaintiff a chance to explain in clear words the facts surrounding the issue (which is something the plaintiff will have to do in the complaint which is filed with the court).

Sangamon County Small Claims Court

Sangamon County Small Claims Court

Sangamon County Small Claims Court

Small claims court is a special type of civil court where a party can file a case for $10,000 or less. Small claims court has much simpler rules and procedures and is designed to try cases faster.

Who can sue in small claims court?

An Illinois corporation or any resident in Illinois can use small claims court to file a claim (and be sued as well). If an individual is under the age of majority (18), the court may appoint a guardian. The court does require that any corporation acting as a plaintiff in small claims court be represented by an attorney. However, if a corporation is sued, it can be represented by certain officials at the company including an officer, manager, or registered agent.

Serving a Party in Sangamon County Small Claims Court

After a complaint is filed in court, it needs to be served on the party. If the party is an individual, service is easy. Service of a corporate entity can be slightly more complex. In the State of Illinois, a corporate entity can be served on a corporation’s office or its registered agent. The Illinois Secretary of State website has additional information to allow you to search for addresses related to corporate entities and registered agents.

Can I file a case in Sangamon County?

The law in Illinois mandates that a case be filed in the county where (1.) one of the defendants live or (2.) the county where the incident or transaction involved in the case occurred. In the case of a traffic collision, it would be the county where the traffic collision occurred.

Is an Attorney Able to Represent Me in Small Claims Court?

You can represent yourself in small claims court or hire an attorney to represent you. However, corporations acting as plaintiffs are required to be represented by an attorney.

What happens after the Small Claims Court Trial?

If the judge rules in favor of the plaintiff, the judge can issue an order or judgment awarding the plaintiff monetary damages. The law in Illinois requires that an appeal from the judgment be filed within thirty days of the date the judgment is entered by the court.

How to File a Small Claims Court Case

The plaintiff needs to file a document called a complaint with the court clerk. A small claims complaint can be obtained at the court clerk’s office. The party that files the complaint is called the plaintiff. The defendant is the term that refers to the party being sued in the complaint.

What Happens at a Small Claims Court Trial

At a bench trial (or trial in front of a judge), the judge will listen to both the plaintiff and the defendant. The court will also listen to any witness testimony and exhibits (documents) provided by either side. The court will hear evidence from the plaintiff first. Defendants present their case once the plaintiffs have finished presenting its case. As the judge is deciding the facts of your case, it is required that you speak slowly and clearly so the judge can follow what you are saying. Normally, people will naturally be inclined to be nervous when speaking in public (and in front of a court), so it is recommended you practice discussing your side of the case in front of another person (spouse, relative, neighbor, friend) so you get more comfortable speaking about it.

What kind of cases are handled in small claims court?

In Illinois, only certain types of cases are handled in small claims court:

  • breach of contract
  • property damage
  • personal injury
  • evictions
  • repossession of personal property leased or purchased on credit
  • garnishment actions brought against debtors

The most amount of money that a court can award in small claims court is $10,000 (plus court costs and fees).

Sangamon County Small Claims Court Location

Small Claims Court cases are heard at:

Sangamon County Complex
200 South 9th Street
Springfield, IL 62701-1629

The court’s website is here. The circuit court clerk takes care of all documents and files for court cases. The circuit clerk’s address is:

200 South 9th Street
Room 405
Springfield, Illinois 62701-1299

The clerk’s phone number for the court is: 217-753-6674
The clerk’s fax number for the court is: 217-747-5108

How to Prepare for a Small Claims Court Trial

The most important thing about preparing for your trial is the ability to explain your side of the case in a clear concise way to the judge (or jury) so they can understand. You should gather and bring anything that can support your side of the case including photographs, contracts, receipts, invoices, or other documents. It is recommended to prepare a short chronology of events or description of all of the facts surrounding your case. Details including dates, times, and values of damages or items purchased will be important for the court to take note of (and should have been included in your initial complaint if you are the plaintiff). You should also take steps to secure the attendance of any witnesses that have information to help your case. It is important the witness is aware of the location of the court and the date and time of the trial in order to be able to appear in person. If the person refuses to come to court, you may need to take steps to issue a subpoena for them to attend.

Does a Sangamon County Small Claims Court Jury or Judge?

Sangamon County allows for a small claims court case to be either a bench (judge) or jury trial. You are encouraged to consult with an attorney prior to requesting a jury trial. A jury trial (which can be in front of six or twelve jurors) is highly complex and requires significantly more preparation than a trial in front of a judge. Additionally, a jury trial costs additional money for the party requesting it.