Gallatin County Small Claims Court, Illinois


Beginning a Gallatin County Small Claims Court Case

It is strongly recommended to send a demand letter to the defendant before filing a small claims court case. Demand letters are a written summary explaining the facts surrounding your case and why you are entitled to money (which should be drafted in a polite, clear, concise way). A demand letter is ideal because it takes time for a case to make its way through the courts toward a resolution. Additionally, collection of funds after winning a judgment is not a guarantee. If there is a chance you can resolve the case without filing in small claims court, it is a worthwhile step to take. Finally, a demand letter allows the plaintiff a chance to explain in clear words the facts surrounding the issue (which is something the plaintiff will have to do in the complaint which is filed with the court).

Types of Small Claims Court Cases

Illinois restricts the types of cases that can be filed in small claims court to the following:

  • breach of contract
  • property damage
  • personal injury cases
  • evictions
  • repossession of personal property leased or purchased on credit
  • garnishment case against a debtor

The most amount of money that a court can award in small claims court is $10,000 (plus court costs and fees).

Small Claims Court Locations for Gallatin County

In Gallatin County, Small Claims Court cases are heard at:

Gallatin County Courthouse
P.O. Box 249
Shawneetown, IL 62984

The circuit court clerk takes care of all documents and files for court cases. The circuit clerk’s address is:

P.O. Box 249
Shawneetown, Illinois 62984-0249

The clerk’s phone number for the court is: 618-269-3140
The clerk’s fax number for the court is: 618-269-4324

Who can Bring a Case in Gallatin County Small Claims Court?

An Illinois corporation or any resident in Illinois can use small claims court to file a claim (and be sued as well). If an individual is under the age of majority (18), the court may appoint a guardian. A corporation is not required to be represented by an attorney in small claims court. However, if a corporation is sued, it can be represented by certain officials at the company including an officer, manager, or registered agent.

Service of a Gallatin County Small Claims Court Defendant

After filing the complaint, the plaintiff needs to arrange for it to be served. Serving an individual is easy (if an address is known). However, it can be more difficult finding a way to serve a corporate entity. In the State of Illinois, a corporate entity can be served on a corporation’s office or its registered agent. This information can be obtained online at the Illinois Secretary of State website.

Can I file a case in Gallatin County?

In Illinois, a small claims court case must be filed in the county where one of the defendants live or in the county in which the incident or transaction took place. In the case of a traffic collision, it would be the county where the traffic collision occurred.

Small Claims Court in Gallatin County

Gallatin County Small Claims Court

Gallatin County Small Claims Court

Small claims court in Gallatin County is a unique type of court where a plaintiff can file a case in an amount of $10,000 or less. Small claims court in Gallatin County uses simpler rules and procedures than regular civil court which allows cases to be tried or resolved quicker and by people who are not attorneys.

What Happens at a Small Claims Court Trial

In a court trial, the judge will decide the facts of your case and will listen to the evidence provided by the plaintiff and the defendant. The court will also listen to any witness testimony and exhibits (documents) provided by either side. The court will hear evidence from the plaintiff first. The defendant puts on its side of the case once the plaintiff has finished. It is imperative that you speak slowly and clearly for the judge to be able to understand your side of the case. Normally, people will naturally be inclined to be nervous when speaking in public (and in front of a court), so it is recommended you practice discussing your side of the case in front of another person (spouse, relative, neighbor, friend) so you get more comfortable speaking about it.

Am I Able to Have an Attorney Represent Me in Small Claims Court?

Plaintiffs and Defendants can either represent themselves or use an attorney. However, corporations acting as plaintiffs are required to be represented by an attorney.

Who hears my case in Gallatin County Small Claims Court

Gallatin County allows for a small claims court case to be either a bench (judge) or jury trial. It is highly recommended that a party consult with an attorney before asking for a jury trial. A jury trial (which can be in front of six or twelve jurors) is highly complex and requires significantly more preparation than a trial in front of a judge. Additionally, a jury trial costs additional money for the party requesting it.

Preparing for a Small Claims Court Hearing

The key to preparing a case for trial is to be able to explain your side of the case in a way that is easy for the judge (or jury) to understand. Before the trial date, you should gather any pieces of evidence that will help you explain your side of the case including any contracts, receipts, photographs, or other documents. Preparing a short chronology of the events in your case is helpful. Details including dates, times, and values of damages or items purchased will be important for the court to take note of (and should have been included in your initial complaint if you are the plaintiff). If there are any people who observed anything in your case, it is important to invite them to court to provide testimony at the trial. Ensure the witness is aware of the exact date, time, and location of your small claims court case. If the witness refuses to attend the small claims court trial, then a subpoena for the witness’s attendance may be necessary.

How to File a Small Claims Court Case

To begin a small claims case, the party needs to file a document with the court clerk called a complaint. A small claims complaint can be obtained at the court clerk’s office. The party that files the complaint is called the plaintiff. The party being sued in the complaint is called the defendant.

After the Small Claims Court Hearing

If the court rules in favor of the plaintiff, it will issue a judgment of monetary damages. Illinois law requires that either party wishing to appeal the judgment in small claims court needs to be filed the appeal within thirty days of the date the judgment is entered by the court.