Charlton County Small Claims Court

Charlton County Small Claims Court

Charlton County Court Location

The magistrate court for Charlton County is located at:

1520 Third Street. Suite D
Folkston, GA 31537

The magistrate judge is Chief Magistrate Billy R. Sands. The telephone number for the court is: 912-496-2617. The fax number is 912-496-2560.

Can I hire an attorney for my Charlton County Small Claims Court case?

We cannot tell you whether or not you should hire an attorney. However, you may hire an attorney if you wish, but are not required to do so. You are able to file the case on your own, without the assistance of an attorney (again, the process was designed to be inexpensive). These cases are tried and heard in front of a judge, without a jury (again, they are designed so a party does not need to retain an expensive attorney to represent them in a case). Sometimes, mediation is recommended or required before the judge will hear the case.

Charlton County Small Claims Court

Charlton County Small Claims Court

Charlton County Small Claim courts may also be referred to as Magistrate Courts. If a dispute arises between parties that cannot be resolved, a party can file the matter in magistrate court.
Small Claims courts handle cases where the amount in dispute is less than $15,000.00. Because of this, the disputes in this court are handled quickly and inexpensively.

When will my hearing date be?

In Charlton County, the court selects the hearing date after the defendant responds to the claim. Hearing dates are usually 15 to 30 days after the date the answer was filed.

Preparing for the Hearing

The following steps are recommended to prepare for the hearing:

  • Collect all the documents you need for your case. Also prepare extra copies for the judge and other party (or parties)
  • Communicate with any witnesses you intend to call to prove your case. Confirm they are available on the day of the hearing.
  • If a witness is not cooperative or is not willing to appear, prepare a subpoena.
  • Similarly, if you need additional documents that are not in your possession, you can issue a subpoena for the documents as well.

  • A subpoena is a documnt which can be completed by you and issued by the court which commands a person to appear in court and may require them to bring certain documents to court as well.
  • A subpoena can be obtained from the clerk’s office of the Magistrate Court for Charlton County.

    Can the Defendant File a Claim Against the Plaintiff?

    The defendant is able to sue the plaintiff (this is called a counterclaim). The defendant can file this against the plaintiff’s original claim if it is related to the initial claim and the amount asked for by the defendant is les than $15,000. A defendant’s counterclaim is generally heard at the same time and date as the plaintiff’s original claim.

    What types of cases are filed in Charlton County Small Claims Court?

    These are some examples of the types of cases that are filed in magistrate court:

    • Tenant does not and will not pay for damages caused to rental which are in excess of security deposit
    • Renter fails to pay rent or Owner seeks to evict renter
    • Renter moves out and Owner fails to return deposit
    • A Merchant fails to address issues with faulty merchandise
    • Borrower refuses to make payments on a loan
    • Business loses or damages personal property and refuses to pay
    • A mechanic charges for work not completed, unnecessary repairs, or poor workmanship.

    What are the procedures for filing a case?

    The plaintiff (or person filing the action) needs to file a sworn statement with the magistrate court clerk in the proper county. A sworn statement states the claims made against the defendant and includes the facts giving rise to the claim. The sworn statement should usually include the following:

    • The name, address, and telephone number of the plaintiff (and attorney if there is one)(Make sure this is correct as this is how the court will contact you if there are any issues)
    • Name and street address of the defendant (this is what the court uses to serve the defendant)
    • The amount of money the plaintiff is requesting
    • Brief, succint statement detailing why the defendant is being sued (include dates of all relevant events)
    • Include copies of all documents relevant to the claim (perhaps a contract for the purchase of a product, or lease)(Keep the originals with you for when you appear at the court trial)

    Is Charlton County the “proper” County for my case?

    If you are suing a person, you must file the case in the County where they live. If the defendant lives in Charlton County, you can file the case in this County. If you are suing a corporation, you must file your case in the County where the registered agent for service of process is located. In order to find the registered agent for service of process, contact the contact the Corporations Division of the Secretary of State either online or at 404-656-2817. If you are suing an unincorporated business, you must file the case where the business is physically located. If the business is in Charlton County, you can file here.
    Plaintiff has to also pay a filing fee which is submitted with the initial paperwork. This filing fee includes the cost for the clerk to serve one defendant. The actual filing fee varies amongst counties but is usually between $45 and $55. If an additional defendant is named in the action, there is an extra charge for serving the additional party. This extra charge could be between $25 and $35.
    The Charlton County Clerk for the Magistrate Court can help you complete the necessary forms but CANNOT give legal advice. For example, the court clerk would be able to review your completed forms to make sure your signature is in the appropriate blanks but is not able to tell you which defendant you should sue. The clerk will also not be able to tell you whether he or she believes you will win your case.

    What’s a default judgment?

    If the defendant fails to appear at the hearing or respond to the claim, the judge can issue a default judgment against the defendant. If it is granted, the plaintiff is entitled to the amount of damages asked for in the suit, plus court costs. An additional hearing by the court will be necessary if the plaintiff asked for something that does not have a specific dollar amount. The defendant has only thirty days to respond to the claim. Once defendant fails to respond, the defendant is in “default.”

    Hearing Procedures and Mediation

    Some counties require the parties to attempt to resolve the case through mediation before the court hears the case (assuming the mediation is unsuccessful). Mediation is a way for both parties to meet with an independent third party who can evaluate the case and try to reach a settlement that is agreeable to both parties. Even if the parties are agreeable to settling the case through mediation, a plaintiff may still ask the defendant to pay court costs. In the event the mediation does not resolve the claim, the case will proceed to the hearing. The court will also allow the plaintiff and defendant to question or dispute each other’s evidence during the hearing. When both parties are done, the judge will issue a decision (or judgment). The court may award damages to the plaintiff, defendant, both, or none of the parties depending on what the facts of the case warrant.
    The court has several options if the plaintiff does not appear at the hearing:

    • allow defendant the opportunity to put on evidence and issue a decision without the plaintiff present.
    • The court can continue the case to a later date
    • dismiss the case.

    If the defendant does not show at the hearing, the court has the authority to grant a default judgment against the defendant. The name comes from the fact that because the defendant does not show, the plaintiff wins the case by “default.” We recommend making sure you attend the hearing regardless of whether you are the plaintiff or the defendant (regardless of whether you think the case is good or bad).

    Defendant’s Time to Answer

    After the case is filed the court clerk serves the defendant with a copy of the claim along with a summons. After that, the defendant has thirty days to respond or answer the claim.

    How do I appeal a judgment?

    If you are not happy with the court’s decision (and generally at least one party, sometimes both, are not satisfied with the judgment), the party may file an appeal (or ask a higher court to review the judgment). The appeal is heard in the state or superior court of Charlton County. On the appeal, either party may request a jury trial (something you cannot have at the magistrate court level). The appeal must be filed within thirty days of the court’s decision.

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